Join Our Team!

This is an exciting time to join Newman’s Own Foundation. First, our model—originally conceived 40 years ago when Paul Newman started selling salad dressing and wanted to ‘give it all away’—remains unique and innovative compared to other foundations, corporations, and social impact organizations. Newman’s Own Foundation owns Newman’s Own, Inc., a food company, and 100% of the royalties and profits of the food company, along with license fees from third parties, go to the Foundation. The Foundation then grants out these funds to nonprofit social impact organizations in service of our mission. Second, building on our legacy, we launched a new, more focused mission in 2022, “to nourish and transform the lives of children who face adversity,” with three priority programmatic areas: Nutrition Education and School Food, Indigenous Food Justice for Youth, and Joyful Experiences for Children with Serious Illnesses. We are now building a team to implement this new focus, with a renewed commitment to our legacy of impact and innovation.

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We are currently hiring for the following position:

Grants Manager

JOB SUMMARY

The Grants Manager oversees the general operations of the Partnerships and Program team to ensure efficiency and accuracy of grant-making processes. Responsibilities include grant review and processing; project management, database operation and system support; grantmaking budget tracking and reconciliation; analysis of grant and program data; formulation and execution of grant initiatives for international, employee, board of directors, family, and public participants; document/correspondence filing and expense processing; and acting as the customer service representative for inquiries. The Grants Manager will also help direct, guide, and oversee select staff member(s), consultants, and vendors in support of executing Foundation initiatives as needed.

An advanced understanding of non-profit structure is needed, along with the ability to work both independently and with cross-functional teams (e.g., finance, sales, legal, marketing, and human resources). This role requires in-depth knowledge of grants management systems, expertise in Excel, and an understanding of financial statements and tax documentation. Exceptional organization and communication skills are essential.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the grant making process—moving all requests through grants cycle, coordinating approvals, and facilitating payment process with the finance team.
  • Review and follow up on grant inquiries and applications; follow up on pending inquiries; ensure compliance with programmatic and grant guidelines as well as IRS and legal requirements; ensure eligibility for international grants; submit funding for approval in NOF’s grant application and management platforms.
  • Collaborate with fellow team members, and specifically portfolio leads, to support the management of grants and cultivation of relationships with grantee partners.
  • Revise, manage, and keep up to date the NOF Grant Policies and Procedures Guide.
• Lead project management efforts for each program throughout its lifecycle—from ideation and assignment to implementation and evaluation. Contribute to the identification, tracking, and implementation/use of staff capacity and organizational resources that will best position the team to reach its desired outcomes.
• Manage the grants database and automated functions—process and track all assigned grants in NOF’s grant application and management platforms.
  • Serve as key contact with database vendor; administer user profiles and settings; manage grant coding process and updates; conduct staff and applicant training; troubleshoot; generate reports and charts as requested; and ensure consistency and accuracy of all records. Monitor fulfillment of grantee reporting requirements.
• Manage all timelines, budgets, and communications for Employee and Public Community Awards, Board Leadership Recommendation Fund, Family Community Partners Program, and international grants.
• Track grants budgets on monthly basis for finance team, update grants budget quarterly for board of director meetings.
• Develop and oversee annual employee engagement plans for staff to encourage engagement and awareness of grantee partners.
  • Facilitate staff engagement opportunities with grantee partners (e.g., volunteer days).
  • Oversee volunteer time off review and approvals for staff in coordination with human resources.
• Act as a liaison to grantees and help cultivate grantee relationships with NOF.
  • Contribute to the building and strengthening of grant management skills and capacity for grantees and applicants (e.g., through knowledge sharing, trainings, and consultation).
• Support NOF evaluation and learning efforts: identification of grant application and grant management trends; run reports as needed.
  • Support successful data conversion to grants management system and assist with data migration and mapping of data as needed.
• Oversee Donor Advised Funds: monitor activity and balances, review/process grants, facilitate opening/closing of accounts.

MINIMUM QUALIFICATIONS & SKILLS

• Bachelor’s Degree
• At least five years of professional experience working in a grant management function and/or finance function in the social impact sector, whether at a private foundation, nonprofit, corporation, or government entity.
• Minimum of three years working with Salesforce or a similar grants management system. Strong preference for an individual with Salesforce experience who has managed the build out and integration of new features, reports, forms, processes, and more.
• At least two years of experience with budget management and/or accounting.
• At least two years of project management experience and supervisory experience working across teams—including with internal staff, vendors, and consultants.
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint.
• Experience working with and managing donor advised funds (e.g., Charityvest)
• Highly productive and able to consistently manage multiple complex projects and meet deadlines.
• An “eagle-eye” attention to detail and accuracy.
• Strong interpersonal skills and diplomacy to work with staff and leadership of all levels within the organization and nonprofit community.
• Excellent communication skills (oral and written) and listening ability.

DESIRED KNOWLEDGE & ABILITIES

• Professional experience working with a public charity is seen as a plus.
• Experience with additional grant management and grant application systems (e.g., JustFund, Cybergrants).
• Experience overseeing and implementing online engagement platforms focused on giving circles or crowdfunding (e.g., Donor’s Choose, Grapevine).
• Curiosity about the field of philanthropy and social impact with the desire to learn, share, and apply best practices and skills with the team.

TRAVEL

• Flexible hybrid, with preference to be within commuting distance of Westport, CT. Willingness to travel to Westport, CT, as needed to meet with Newman’s Own Foundation team members, Newman’s Own Inc. employees, and other stakeholders. Minimum expectation would be for 3-4 days in first month for orientation and 4 times a year for staff retreats, with preference for 4-8 days+ per month in office.
• Up to 10% Travel Expected

PHYSICAL DEMANDS

• Desktop, meetings, travel including some overnight.

To apply, email a pdf of your resume and cover letter to RecruitingNOF@newmansown.org. Include the position you are applying for in the subject line. We aim to start reviewing applications immediately and will continue on a rolling basis until the position is filled.